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Industry solution / Service & Facility

When the caterer changes the menu, keep the reception on track

An event team needs more than a date for a company reception. Keep the venue, expected guests, supplier status and tasks around the same event. The desk shows what your team has recorded; people still have to agree the change.

Pricing & getting started
Industry photograph: Event Management
Photograph · Department of Defense. American Forces Information Service. Defense Visual Information Center. 1994 · Image credits

  1. Start with a clear brief

    The event needs a name and date. Add venue, guest estimate, budget and manager as soon as those details are known.

  2. Follow each supplier commitment

    The event view records a caterer's service, fee, contact and request status. Mark confirmed only after the caterer actually agrees.

  3. Keep the last tasks visible

    Assign a checklist task with category, owner, due date and priority. Completion should reflect a real check, not an assumption.

How Sektura helps with everyday work

Example: a menu change before a company reception

In this fictional planning example, a hired venue expects 80 guests for a company reception. Three days out, the caterer cannot supply the planned starter. The substitute also needs to suit the agreed vegetarian portions.

  1. Find the practical impact

    The manager calls the caterer about the replacement dish, portions, delivery time and any fee change, and records that the answer is still pending.

  2. Get the decision

    She asks the client to approve the alternative and checks the revised delivery time with the venue. A due checklist task keeps both replies in view.

  3. Record what was agreed

    After the replies, she updates the event notes and tasks. Supplier status becomes confirmed only after a real commitment; she checks the budget impact herself.

The crew can read the current plan on event day. The supplier's answer and client's decision, rather than a tick in the software, establish what was agreed.

Getting started is simple

How it works

  1. Create the booked event

    Enter its name and date, then add type, venue, start time, expected guests, budget and manager where agreed.

  2. List the caterer and other suppliers

    Link each service to the event with contact, fee and honest request status. Confirm the terms directly with each supplier.

  3. Set tasks for critical answers

    Give menu approval, load-in time and sound check an owner and due date; review outstanding items before doors open.

Questions before you start

Does the desk broadcast a menu change for us?
No such automatic broadcast is established for this flow. Contact caterer, client and venue, then record the agreed version.
Can I see whether a supplier is confirmed?
You can record status, contact, service and contract state. The supplier must actually confirm; changing a field cannot do that for them.
Does the guest count guarantee catering costs?
No. Guest estimate, fees and budget can be recorded, but portions, scope and price changes need the caterer's agreement.

A completed task is not a contract

Even a checked item does not prove delivery or acceptance. Keep the team's plan aligned with the replies you have received.

No credit card is needed to start your trial.

Use the next reception to track the commitments still outstanding.

Start 30-day free trial ↗Pricing & getting started ↗

Industry solution

Event agencies

  • event planner
  • event organizer

Editorial workflow draft — not a product screenshot.

Coordinate a catering change

Shortly before a celebration, the caterer reports a change to the agreed menu.

  1. Clarify the change and affected guests with the caterer.

  2. Check the schedule and menu details with the organizer.

  3. Share the agreed version with everyone involved.

The people involved have the agreed menu and schedule.

Event Management · Actual product view with saved fictional example data.
Events · Actual product view with saved fictional example data. Interface language: German.
01

Ticket Types & Early-Bird Pricing

VIP, group, early bird – time-controlled pricing tiers with automatic switching

02

Interactive Seating Plan

Graphically plan tables and seating – guest assignment via drag & drop

03

Run of Show Schedule

Minute-precise timeline for tech, catering and presenters – real-time collaboration

04

Catering & Menu Management

Record dietary requirements per guest, generate kitchen lists – including supplier ordering

05

Event Controlling & Post-Calculation

Budget plan vs. actual – revenues, costs and contribution margin per event

Less paperwork

Standard features included

These features are included in every sektura solution.

01

Customers

Customer records with full project history for all EventDesk jobs and relevant contact and location information.

02

Invoices

Invoices for EventDesk services under local law. Automatic numbering, PDF export and dunning management.

03

Appointments

Appointments for EventDesk deployments with GPS address, staff assignment and automatic email reminders.

04

Documents

All EventDesk documents managed centrally: plans, protocols, warranties, certificates and manufacturer documentation.

05

Projects

EventDesk jobs with industry-specific fields, status tracking and automatic cost calculation.

06

Reports & KPIs

Reports for EventDesk: revenue by service type, utilisation, averages and profitability per job.

07

Feature voting

Vote on new EventDesk features. Which functions matter most? Your vote counts in product development.

Getting started is simple

How it works

  1. 01

    Set up service catalogue with prices and SLAs

  2. 02

    Configure ticket types & early-bird pricing and enter initial data

  3. 03

    Configure interactive seating plan and enter initial data

  4. 04

    Configure run of show schedule and enter initial data

  5. 05

    Create the first invoice or quote and test the workflow

Switching from existing systems

Before you switch, we check which data we can transfer from your existing system.

Eventbrite · Stova · Cvent · Sweap

Prices by country

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04 / Getting started

One industry. One clear price.

Choose your industry, country and billing cycle. You will see the corresponding industry price; book add-ons separately when needed.

30

days free trial

No credit card is needed to start your trial.

Billing cycle

Monthly industry price

€99.00/ month

Net price · add-ons separate

This transaction is exempt from VAT under section 19(1) of the German VAT Act (UStG).

No credit card is needed to start your trial.

13 add-ons · available separately as needed +

Add-ons are billed separately in EUR. Displayed prices reflect your selected country and billing cycle.

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