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Industry solution / Gastronomy

Plan the event behind the buffet

For caterers serving guests away from their own premises: keep the menu, guest count, staff, equipment and delivery plan tied to the same event. The details matter long before the first tray leaves the kitchen.

Pricing & getting started
Industry photograph: Catering
Photograph · Justin Agyarko · Image credits

  1. Quote each service clearly

    Show food, drinks, servers, hired equipment and transport as separate items, then review quantities and prices for that event.

  2. Prepare kitchen and service together

    Record guest count, menu type and date; use menu planning, staff planning and packing lists to coordinate the work.

  3. Know what must come back

    Use logistics and delivery documents to keep a written account of equipment sent to the venue and due for collection.

How Sektura helps with everyday work

Example: a buffet at another venue

A client wants a buffet for a celebration. Some guests eat vegetarian food, and the venue has a fixed delivery window.

  1. Clarify the order

    Record guest count, menu choice, dietary requests and delivery time before preparing the quote.

  2. Prepare the team

    Check recipes and materials, assign serving staff and list crockery and equipment for loading.

  3. Handover at the venue

    Confirm delivery and setup with the venue; document what was supplied and what must be collected.

The kitchen and service team have an agreed menu, people plan and equipment list. Changes to guest numbers still need a fresh check.

Getting started is simple

How it works

  1. Create a sample event

    Enter a fictional booking with date, guest count and buffet style.

  2. Build the quote

    Add food, drinks, staff, equipment and transport as separate services.

  3. Check the handover

    Review the menu, staff plan and packing list against the agreed work.

Questions before you start

Can I quote servers and hired crockery separately?
Yes. The catering document flow has separate staff and equipment items. Review quantities, rates and tax treatment for the actual contract.
Does the system make an allergen promise to guests?
No. You can record needs and recipe information, but ingredients, cross-contact and guest advice need professional checking.
Is a deposit fixed for every event?
The sector configuration includes a suggested deposit. The actual agreement and invoice must follow the individual contract.

When details change

If guest numbers, menu or delivery time change, review the quote, ingredients and staffing again.

No credit card is needed to start your trial.

Try a sample buffet from enquiry to packing list

Start 30-day free trial ↗Pricing & getting started ↗

Industry solution

Caterers serving events away from their premises

  • catering business
  • event caterer

Editorial workflow draft — not a product screenshot.

Prepare an off-site celebration buffet

A client orders a buffet for a celebration at another venue.

  1. Confirm the menu, guest needs and delivery time.

  2. Coordinate kitchen staff, servers and transport for the event.

  3. List dishes and equipment for delivery and collection.

The event team has a written menu, staffing plan and equipment list.

Catering · Actual product view with saved fictional example data.
Rezepturen · Actual product view with saved fictional example data. Interface language: German.
01

Event Folder & BEO

Banquet Event Order with menu, seating plan and special instructions – for kitchen and service

02

Menu Costing & Contribution Margin Analysis

Recipe, staff and material costs per event – contribution margin visible in real time

03

Staff Planning per Event

Assign service staff, cooks and drivers per event, track hours and book costs

04

Digital Quote & E-Signature

Send quote folder online – customer signs digitally, down payment directly integrated

05

Equipment Logistics & Return

Record equipment per event, check return condition and automatically invoice losses

Less paperwork

Standard features included

These features are included in every sektura solution.

01

Customers

Customer records with full project history for all CateringDesk jobs and relevant contact and location information.

02

Invoices

Invoices for CateringDesk services under local law. Automatic numbering, PDF export and dunning management.

03

Appointments

Appointments for CateringDesk deployments with GPS address, staff assignment and automatic email reminders.

04

Documents

All CateringDesk documents managed centrally: plans, protocols, warranties, certificates and manufacturer documentation.

05

Projects

CateringDesk jobs with industry-specific fields, status tracking and automatic cost calculation.

06

Reports & KPIs

Reports for CateringDesk: revenue by service type, utilisation, averages and profitability per job.

07

Feature voting

Vote on new CateringDesk features. Which functions matter most? Your vote counts in product development.

Getting started is simple

How it works

  1. 01

    Set up menu templates, packages and prices

  2. 02

    Configure event folder & beo and enter initial data

  3. 03

    Configure menu costing & contribution margin analysis and enter initial data

  4. 04

    Configure staff planning per event and enter initial data

  5. 05

    Create the first invoice or quote and test the workflow

Switching from existing systems

Before you switch, we check which data we can transfer from your existing system.

CaterSmart · Cheflist · FoodNotify · ready2order

Prices by country

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04 / Getting started

One industry. One clear price.

Choose your industry, country and billing cycle. You will see the corresponding industry price; book add-ons separately when needed.

30

days free trial

No credit card is needed to start your trial.

Billing cycle

Monthly industry price

€69.00/ month

Net price · add-ons separate

This transaction is exempt from VAT under section 19(1) of the German VAT Act (UStG).

No credit card is needed to start your trial.

13 add-ons · available separately as needed +

Add-ons are billed separately in EUR. Displayed prices reflect your selected country and billing cycle.

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Catering event planning, menus and equipment | Sektura