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Industry solution / Associations

An old photograph needs a story before it goes on display

A local history society receiving a print needs to know who brought it, what the writing on the back says, where the original is kept and who may permit a reproduction. The desk keeps archive details, object custody and exhibition plans in separate records; the society checks the evidence and rights.

Pricing & getting started
Industry photograph: Heritage Club
Photograph · © Steffen Schmitz (Carschten) · CC BY-SA 3.0 DE · Optimised and cropped for display · Image credits

  1. Keep evidence distinct from assumptions

    An archive entry holds title, medium, historical date, description, people and place. An uncertain date belongs in the description as a question.

  2. Know where the print is kept

    The object register records inventory number, ownership status, condition and storage location; archive access and rights holder have their own fields.

  3. Plan the display separately

    Create an exhibition with title, dates, venue and description. Agree display permission and return of a loan with the right person.

How Sektura helps with everyday work

Example: a borrowed photograph of the old bridge

This is a fictional example. A resident lends a paper print of the old town bridge. Someone wrote “Bridge 1958?” on its back. An exhibition about the riverbank opens in six weeks, but date, photographer and reproduction rights remain uncertain.

  1. Preserve the exact clue

    Two volunteers ask about the print's family history and copy the question mark into the archive description. They set its visibility to internal while they investigate.

  2. Record custody and ask about rights

    They inventory the physical print with owner status and storage place, discuss return and proposed enlargement, then check who can authorise that use.

  3. Plan without inventing certainty

    They open an exhibition record with venue and dates. The description calls the photo a possible loan until the questions are resolved; no caption states 1958 as fact.

The volunteers can find the print and see what remains open. A visibility setting does not give them permission to publish it.

Getting started is simple

How it works

  1. Choose one traceable item

    Start with a print whose lender can explain where it came from; record testimony and uncertainty separately.

  2. Create archive and object records

    Enter title, medium, description, rights note and suitable visibility in the archive; inventory where the original is kept.

  3. Agree the display and return

    Plan the exhibition dates and venue, then confirm caption, image use and return with the people entitled to decide.

Questions before you start

Does the software grant image rights?
No. It records a rights holder and access setting. The society must verify who can permit public use.
Does it automatically attach the photo to an exhibition?
No such automatic link is established. Archive item, physical object and exhibition are separate records; make the intended use clear in the plan.
How should we handle a doubtful date?
Keep the writing and its question mark in the description. Do not turn a tentative note into a certain caption without checking it.

Owning a print may not mean owning image rights

A loan does not establish who took the photograph or may license a copy. Limit access until the position is clear.

No credit card is needed to start your trial.

Start with one borrowed photograph and its unanswered questions.

Start 30-day free trial ↗Pricing & getting started ↗

Industry solution

Local heritage clubs preserving archives

  • heritage club
  • local history society

Editorial workflow draft — not a product screenshot.

A historic photo for an exhibition

A resident offers an old town photograph to the local heritage club for an exhibition.

  1. Record the photograph’s origin and the owner’s details.

  2. Clarify permission to display it and the proposed caption.

  3. Discuss its exhibition context and return date.

The photograph, origin and outstanding permissions are documented for the exhibition.

01

Digital Archive & Image Collection

Manage digital archives and image collections

02

Local Chronicle & Timeline

Maintain the local chronicle with timeline view

03

Exhibitions & Tours

Plan exhibitions: items, layout, opening hours, guided tours and visitor tracking.

04

Club Publications

Manage club publications: yearbooks, newsletters and historical research papers.

05

Monument & Heritage Preservation

Document and coordinate heritage preservation efforts

Why Heritage Club?

What sets sektura apart from generic systems.

Less paperwork

Standard features included

These features are included in every sektura solution.

01

Customers

Member records with full history of all Heritage Club activities and relevant contact information.

02

Invoices

Dues and invoices for Heritage Club services. Automatic numbering, PDF export and dunning management.

03

Appointments

Events for Heritage Club with location, participant management and automatic reminders.

04

Documents

All Heritage Club documents managed centrally: bylaws, minutes, resolutions and certificates.

05

Projects

Heritage Club projects with status tracking, budget planning and task assignment.

06

Reports & KPIs

Reports for Heritage Club: member statistics, treasury reports and annual statements.

07

Feature voting

Vote on new Heritage Club features. Which functions matter most? Your vote counts.

Getting started is simple

How it works

  1. 01

    Import members with their areas of expertise and roles

  2. 02

    Set up the digital archive with initial document categories

  3. 03

    Enter key events and milestones in the local chronicle

  4. 04

    Plan the first exhibition with items and tour schedule

  5. 05

    Start the first club publication or newsletter

Switching from existing systems

Before you switch, we check which data we can transfer from your existing system.

SEWOBE · Verein Online · Clubdesk · Hübschmann

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04 / Getting started

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€19.00/ month

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