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Industry solution / Associations

Bring the exhibition, venue and volunteers into one opening plan

A cultural association needs to coordinate artworks, artists, room access, volunteers, publicity and a limited budget before guests arrive. Keep those decisions with the specific exhibition and its opening event.

Pricing & getting started
Industry photograph: Cultural Club
Photograph · Evan Jeung · Image credits

  1. Agree on the programme

    Record the exhibition and opening as separate items with dates, works and participants so the board and setup team can review them.

  2. Assign setup and welcome

    Artist, venue and volunteer areas help coordinate room access, hanging time and duties at the entrance.

  3. Review costs and grants

    Budget, cash and funding records support an internal review; the funder still decides whether to award or accept a grant report.

How Sektura helps with everyday work

Example: a Friday opening in a hired hall

An association plans to show prints by three local artists on Friday evening. The work arrives in the morning and two volunteers help with setup and the door. This is a fictional work example, not a customer story.

  1. Record works and time

    Add the artists and works to the exhibition, then set the opening time in the event.

  2. Prepare the room

    Confirm access and hanging time with the venue and assign volunteers to setup and welcome.

  3. Check the announcement

    Prepare approved details for press and newsletter; check image rights and permission to contact recipients before sending.

Before opening the doors, the team can review the programme, room preparation and each person’s responsibility.

Getting started is simple

How it works

  1. Create a sample association

    Add fictional members and roles for planning, approving costs and helping on the day.

  2. Try one opening

    Create a sample exhibition with artists, works, venue and an opening event.

  3. Review sample finances

    Enter fictional room, print and setup costs, then examine the budget and any potential grant internally.

Questions before you start

Can we sell tickets through any provider immediately?
Ticketing is present. Check the actual sales and payment flow and any provider approvals before advertising tickets.
Does a funding report mean the grant is approved or settled?
No. The desk can organise figures and reports; the funder sets conditions, deadlines, evidence and acceptance.
Can a press notice go out with image rights handled automatically?
The press area helps prepare it. The association must check image rights, contact permissions and publication approval first.

Check permissions before publishing

Music, images, loaned works and venue use may need separate agreements. A desk entry is not a permit or an automatic filing.

No credit card is needed to start your trial.

Try planning a fictional exhibition opening for free, from works list to budget.

Start 30-day free trial ↗Pricing & getting started ↗

Industry solution

Cultural clubs organising exhibitions and openings

  • cultural association
  • arts club

Editorial workflow draft — not a product screenshot.

Prepare a local exhibition opening

A cultural club is organising the opening of a local exhibition.

  1. Agree the works and order of the opening programme.

  2. Confirm the room and setup time with contributors.

  3. Gather approved details for a press notice.

The programme, setup and press details are agreed for opening day.

Cultural Club · Actual product view with saved fictional example data.
Veranstaltungsorte · Actual product view with saved fictional example data. Interface language: German.
01

Event Planning

Plan cultural events, exhibitions and performances

02

Grants & Applications

Municipal grants, foundations, application deadlines

03

Press & Public Relations

Coordinate press releases, media contacts and publicity

04

Sponsor Management

Track sponsors, partnerships and sponsorship agreements

05

Program & Repertoire Selection

Select programs, plays and repertoire for performances

Why Cultural Club?

What sets sektura apart from generic systems.

Less paperwork

Standard features included

These features are included in every sektura solution.

01

Customers

Customer records with full project history for all Cultural Club jobs and relevant contact and location information.

02

Invoices

Invoices for Cultural Club services under local law. Automatic numbering, PDF export and dunning management.

03

Appointments

Appointments for Cultural Club deployments with GPS address, staff assignment and automatic email reminders.

04

Documents

All Cultural Club documents managed centrally: plans, protocols, warranties, certificates and manufacturer documentation.

05

Projects

Cultural Club jobs with industry-specific fields, status tracking and automatic cost calculation.

06

Reports & KPIs

Reports for Cultural Club: revenue by service type, utilisation, averages and profitability per job.

07

Feature voting

Vote on new Cultural Club features. Which functions matter most? Your vote counts in product development.

Getting started is simple

How it works

  1. 01

    Import members and assign roles (board, artists, volunteers)

  2. 02

    Set up the event calendar with planned exhibitions and performances

  3. 03

    Enter current grant applications and deadlines

  4. 04

    Add sponsor and press contacts

  5. 05

    Plan the first event and send invitations

Switching from existing systems

Before you switch, we check which data we can transfer from your existing system.

Vereinsflieger · Easyverein · Stova · Clubdesk

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04 / Getting started

One industry. One clear price.

Choose your industry, country and billing cycle. You will see the corresponding industry price; book add-ons separately when needed.

30

days free trial

No credit card is needed to start your trial.

Billing cycle

Monthly industry price

€19.00/ month

Net price · add-ons separate

This transaction is exempt from VAT under section 19(1) of the German VAT Act (UStG).

No credit card is needed to start your trial.

13 add-ons · available separately as needed +

Add-ons are billed separately in EUR. Displayed prices reflect your selected country and billing cycle.

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Cultural association exhibition planning | Sektura